Export Compliance Officer / Senior Export Compliance Officer – Sponsored Programs Administration

Posted: 7.2.24

Export Compliance Officer / Senior Export Compliance Officer – Sponsored Programs Administration

University of Illinois

Office of the Vice Chancellor for Research & Innovation

This position may be eligible for a hybrid or remote work arrangement dependent on unit operational needs. This position is not eligible for immigration sponsorship.

Sponsored Programs Administration (SPA) is a service unit under the Office of the Vice Chancellor for Research and Innovation, supporting the research enterprise throughout the entire lifecycle of an externally sponsored project, from proposal submission to award closeout.

Job Summary

Export Compliance Officer: Develop, implement, and support programs and policies related to the US Export Control and Sanctions regulations on behalf of the University of Illinois Board of Trustees.
Senior Export Compliance Officer: Develop, implement, and support programs and policies related to the US Export Control and Sanctions regulations on behalf of the University of Illinois Board of Trustees. Provide senior level policy reviews and recommendations on federal, state, and institutional policies and develop and maintain training content for faculty and administrators. May assist the Security Management Office (SMO) with the Special Research Facility.

Duties & Responsibilities – Export Compliance Officer

  • Manage all centralized functions of the institutional Export Management and Compliance Program (EMCP) to facilitate sponsored portfolio compliance with all applicable U.S. export and sanctions regulations including but not limited to: denied party, end-use, end-user and embargo screening; anti-boycott; commodity jurisdiction, classification and export determination, licensing determination and implementation; and export and re-export laws and regulations.
  • Work with academic and business units to create or identify personnel who will serve as their unit’s “export compliance coordinator” that will work in cooperation with the Export Compliance Officer in supporting and maintaining the EMCP
  • In coordination with General Counsel/outside counsel, oversee the investigations of potential incidences of non-compliance and recommend appropriate action to senior management, including recommended remedial activity
  • Partner with Internal Audit to conduct risk assessment and assess site compliance implementation
  • Direct the development and maintenance of the policies and procedures required to create and support the EMCP
  • Periodically review and update procedures based on current best practices, legal and regulatory updates, and/or policy compliance
  • Collaborate in the development and delivery of training for University personnel to promote the implementation of the EMCP
  • Develop and provide export and sanctions compliance educational materials/sessions to academic and business units
  • Stay current on applicable laws, regulations, and issuances issued by various government agencies and translate them into business practices
  • Develop and manage relationships with outside experts (consultants, outside counsel, etc.)
  • Develop metrics to measure the progress and success of the EMCP
  • Continuously look for innovative changes in the management and administration of the EMCP
  • Work with other offices such as Human Resources, Procurement, Risk Management, International Affairs, General Counsel, Internal Audit and other applicable functions to recommend and apply updates to export control policies, processes, and practices
  • Assume other duties as assigned by the Sponsored Programs Administration as appropriate for the Export Compliance Officer
  • Work in collaboration with the Office of the Vice Chancellor for Research in ensuring institutional compliance with the sponsored portfolio
  • Coordinate with the Research Integrity Officer and the Regulatory Research Coordinator in managing the sponsor-specific COI requirements/regulations and investigations to ensure institutional compliance
  • Some overnight travel may be required

Minimum Qualifications

  • Bachelor’s degree
  • 1-4 years transactional experience with and detailed knowledge of export control regulations and policies

Preferred Qualifications

  • Familiarity with storing classified materials and maintaining an accredited research facility
  • Hold Export Control Professional (ECoP) certificate and/or Certified US Export Control Compliance Officer (CUSECO) certificate

Knowledge, Skills and Abilities

  • Ability to work cooperatively with various levels of faculty, staff, students, outside agencies, and other stakeholders, including individuals from a variety of cultures and backgrounds; outstanding customer service orientation; excellent verbal and written communication skills; effective analytical, organization, prioritization, and team skills; sound judgment

Duties & Responsibilities – Senior Export Compliance Officer

  • Manage all centralized functions of the institutional Export Management and Compliance Program (EMCP) to facilitate sponsored portfolio compliance with all applicable U.S. export and sanctions regulations including but not limited to: denied party, end-use, end-user and embargo screening, anti-boycott, commodity jurisdiction, classification and export determination, licensing determination and implementation and export and re-export laws and regulations. This includes the review and screening of funding opportunities, contractual engagements, and advising on travel and exchange of information with our global partners.
  • Assist faculty and staff with their responses and mitigations to projects and activities subject to export control compliance
  • Supervise the export compliance staff providing mentorship and guidance for professional development
  • Oversee, coordinate, and maintain a robust website to address concerns regarding export compliance and foreign government influence
  • Advise senior executive management on risks associated with international collaborations, travel, and regulatory requirements
  • Coordinate with local, regional, and federal authorities on individual and entity reviews and respond to adverse events as required
  • Direct the development and maintenance of the policies and procedures required to create and support the EMCP
  • Periodically review and update procedures based on current best practices, legal and regulatory updates, and/or policy compliance
  • Collaborate in the development and delivery of training for university personnel to promote the implementation and continued use of the EMCP
  • Provide institutional oversight for managing third party software for Restricted Party Screening- acting as administrator of the Urbana campus and continued collaboration with UIS and UIC
  • Work with academic and business units to create or identify personnel who will serve as their unit’s “export compliance coordinator” that will work in cooperation with Export Control in supporting and maintaining the EMCP
  • In coordination with General Counsel/outside counsel, oversee the investigations of potential incidences of non-compliance and recommend appropriate action to senior management, including recommended remedial activity
  • Work with Internal Audit and SPA Audit and Compliance unit to conduct risk assessment and determine possible compliance implementation
  • Investigate gaps in zero-dollar agreements or engagements to reduce risk to the University and ensure regulatory compliance
  • Develop working relationships with the local and regionally assigned federal counter-intelligence agents who are working on concerns of national security related to export compliance
  • Brief the various federal agents when applicable and attend meetings in the classified setting related to emerging technologies and concerning trends
  • Stay current on applicable laws, regulations, and issuances notifications by various government agencies and translate them into business practices
  • Develop and manage relationships with outside experts (consultants, outside counsel, etc.)
  • Develop metrics to measure the progress and success of the EMCP
  • Continuously look for innovative changes in the management and administration of the EMCP
  • Work with other offices such as Human Resources, Procurement, Risk Management, International Affairs, General Counsel, Internal Audit, University Property Accounting, and other applicable functions to recommend and apply updates to export control policies, processes, and practices affecting both sponsored and non-sponsored activities
  • Serve as our institutional liaison to engage national and regional organizations to ensure the University of Illinois has representation in these various forums
  • Engage as a speaker, committee member, or writer in developing academic focused regulatory issues related to export compliance
  • Work in collaboration with the Office of the Vice Chancellor for Research and Innovation in ensuring institutional compliance
  • Coordinate with the Research Integrity Officer and the Regulatory Research Coordinator in managing the sponsor-specific COI requirements/regulations and investigations to ensure institutional compliance
  • Some overnight travel may be required
  • Perform other duties as assigned

Minimum Qualifications

  • Bachelor’s degree
  • 5 years of transactional experience with export control regulations and policies
  • Familiarity with storing materials subject to technology control plans and the process for requesting, securing, and maintaining an export license
  • Possess or be eligible to obtain classified security clearance within 2 years of hire

Preferred Qualifications

  • Master’s degree
  • Experience with detailed knowledge of export control regulations and policies as they apply in an academic environment
  • Familiarity with storing materials subject to national security
  • Hold Export Control Professional (ECoP) certificate and/or Certified US Export Control Compliance Officer (CUSECO) certificate

Knowledge, Skills and Abilities

  • Ability to work cooperatively with various levels of faculty, staff, students, outside agencies, and other stakeholders, including individuals from a variety of cultures and backgrounds; outstanding customer service orientation; excellent verbal and written communication skills; effective analytical, organization, prioritization, and team skills; sound judgment and capacity to serve as a national representative of the institution and excellent presentation skills both in-person and online

Additional Physical Demands

Standard office environment.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. Salary ranges are as follows, and commensurate with experience.

Export Compliance Officer – $85,000 – $100,000

Senior Export Compliance Officer – $100,000 – $120,000

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 29, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, and names/contact information (including phone number and email address) for three professional references. Incomplete applications and applications not submitted through through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Leslie Lewin Reinhart ([email protected]). For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

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