Executive Assistant and Event Coordinator

About FASS

FASS, the services division of the American Dairy Science Association (ADSA), provides shared management services to not-for-profit animal agriculture and related/aligned organizations.

About the Role

We seek a multi-talented individual to serve as Event Coordinator and Executive Assistant.

Deadline for applications: August 22, 2025

Location: The office is located in Champaign, IL. Hybrid scheduling (2 days work-from-home) may be offered.

Schedule: 8 hours daily, Monday-Friday. Overtime will be required when on-site at meetings.

Responsibilities

• Provide executive-level support for boards of directors and/or executive directors
• Plan, execute, and close out meetings and conventions of various sizes for assigned client(s)
• Coordinate and work closely with groups of volunteers to develop meeting content and programming
• Provide outstanding association management service to assigned client(s)
• Ability to travel 20% of the time is required; international travel may be required

Qualifications

• Required: Completion of a bachelor’s or associate’s degree in a related field
• Required: Minimum of 3 years of experience in the field of project management, hospitality, event planning, executive assistant, or closely related field
• Detail-oriented and self-motivated
• Excellent organizational skills
• Able to prioritize tasks
• Above average computer skills in Office products
• Able to learn new software applications quickly
• Excellent communication skills (written and oral) are essential
• Strong customer service skills

To apply, please use this link: https://go.illinois.edu/ExecutiveAssistantandEventCoordinator