Event Coordinator – Illinois Conference Center

About the Illinois Conference Center

The I Hotel and Illinois Conference Center is committed to providing superior guest service in Champaign-Urbana’s only facility that is constructed to AAA Four-Diamond standards. The Illinois Conference Center offers unique, flexible meeting space and a variety of small touches that make any event in Champaign-Urbana a flawless and memorable experience.

About the Role

The I Hotel and Illinois Conference Center is seeking an Event Coordinator with the following qualities and qualifications.

Responsibilities

• Plan everything from weddings to large expos, to small business meetings
• Create detailed event plans and make presentations of their proposals for guest’s approval
• Control an event from conception to clean up
• Assist guest with food, entertainment, staff and cleanup
• Prepare floor plans for events
• Work with guest and A/V team for equipment setup
• Make sure the event runs smoothly, efficiently and handle any crisis that may come up
• Work with suppliers, contractors, employees, wait staff and many other parties at the same time
• Maintain general appearance of Conference Center rooms before, during and after event
• Keep in constant contact with guest regarding progress of event and any special needs
• Respond promptly and professionally to guest requests
• Attends departmental and other meetings as required
• Know and comply with company policies and procedures regarding safety, security, emergencies and energy
• May assist with other duties and departments as assigned

Qualifications

• High level of commitment to exceptional customer service
• Brings a positive energy to workplace
• Efficient problem solver
• Maintains calm under pressure
• Works well in a fast-paced high volume work environment
• Excellent communication skills
• Strong work ethic and attention to details
• Flexible work schedule, available to work a variety of day/night and weekend shifts
• Previous Event Coordinator experience necessary