Administrative Assistant

Company Name: 
Administrative & Support Services
Post Date:  

Administrative assistant duties and responsibility includes providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.


Office Operations Support

  • Organize meeting rooms reservation and coordination
  • Coordinate office space
  • Maintain office contact lists
  • Assist in finance payment process
  • Order office supplies
  • Manage shipments
  • Provide general support to visitors
  • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Complete operational requirements by scheduling
  • Contribute to team effort by accomplishing related results as needed


  • Assist with job fair and event planning
  • Schedule potential job candidate interviews
  • Assist with planning new employee on-boarding event logistics
  • Post and monitor Champaign site job postings on local and national sites, updates and curates as necessary
  • Gather and track documentation for reports and collaboration efforts
  • Other duties as assigned


  • College education preferred
  • Bilingual preferred (Mandarin Chinese and English)
  • Proven admin or assistant experience (3 years’ experience in admin position)
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office
  • Being able to work independently with minimal guidance

This position will be hired through a third party and is available for fall.

Interested applicants should email a cover letter and resume to Rhiannon Clifton ( and Wei Jung (Angela) Chang (